Use of The Community & Booking Guidelines

There are three ramp entrances to The Barnyard and a pathway leading up to The Community Shared Space. For more information please contact us.

The Community Shared Space has a maximum indoor capacity of 100 people standing. The seated capacity is approximately 50 depending on table layout.

Located at The Barnyard Shopping Village there is plenty of FREE all day parking available.

The Community Shared Space is protected with 24/7 surveillance cameras and alarm. The alarm is automatically turned off when members input their access code into the smart lock. Cameras cannot be turned off. Tampering with alarm system panel, components or cameras will result in immediate expulsion from The Community and membership may be revoked without any prorated amount to be refunded.

The Company does not allow pets on the Premises at any time except for those legally allowed under State law for individuals with disabilities. Additionally, due to insurance limitations only registered service animals are allowed indoors at The Community Shared Space. For events such as a pet adoption, with additional insurance animals may be brought into premises.

Please be courteous to our neighbors when playing music. Sound complaints may lead to being expelled from current use of The Community. Loud music and dancing are allowed after 6pm Monday through Saturday, and after 4pm on Sundays.

The Community provides free WiFi to all guests. Please see the place cards on the walls to obtain the username and password. A private WiFi is available to connect to our Smart TVs and 4K projector.

Nonprofits receive 20% off 12-Month Membership, 15% off 6-Month Membership or 10% off 3-Month Membership. Nonprofits receive 10% off any one-time booking hourly rate. Discount does not apply to cleaning fees, deposits, late fees or other fees. Nonprofits must be a tax-exempt organization registered with the IRS and searchable via this database: https://apps.irs.gov/app/eos/

The Community Shared Space takes no responsibility for personal effects and possession left on premises during or after any event. We do, however, maintain a lost and found and will hold recovered items up to 30 days. Every attempt will be made to return any recovered item to its rightful owner.

We want to make sure that you are able to hire and choose your own vendors. For this reason we do not limit who you can hire and help you with your event. This is applicable to all types of vendors, planners, rental companies for tables, chairs and decor, and other types of vendors. Vendors hired must adhere to The Community Shared Space Guidelines. The vendor you hire must be licensed and insured. A certificate of insurance must be provided by vendor. A workers comp certificate must be provided by vendor if they bring staff. Please visit https://www.thecommunitysharedspace.com/insurance for insurance details. If vendor needs additional time for setup and cleanup please be sure to book the time. All items brought by the vendor must be removed prior to the end of booking end time or individual booking The Community will incur a Late Fee.

The Community can be reserved via our online portal. If special requests are needed, please contact us.

All bookings have a one-hour minimum and thereafter can be booked in 5-minute increments. Booking hours are from 8:00am to 10:00pm Sunday through Saturday. Access will not be granted prior to 8:00am or after 10:00pm.

If insurance is required as noted below, please provide a certificate of insurance at least 3 business days prior to your reservation naming The Community Shared Space (AROpr LLC) as additionally insured on commercial liability insurance. Insurance is not required if you are using the space for a meeting, workshop, or other business or private meeting. ​ Event insurance is required for all types of public or private events, i.e., baby shower, private dinner, wine tasting, etc. Alcohol coverage and policy is required at any time there will be alcohol made available during your booking regardless of type of booking. Vendors providing or rendering services or products are required to be insured and must provide a commercial liability insurance certificate of insurance. Please visit our insurance page for details on requirements.

All bookings may be cancelled anytime, for any reason. Please see section "Refund" for cancellation window to obtain a refund.

On some occasions The Community may require a security deposit, ranging from $50 and up. Most events, private or public will require a deposit. Events serving alcohol will be required an additional deposit. Please contact us to inquire about the deposit amount for your booking. Upon completion of the booking, The Community Shared Space will return to Client the security deposit minus any amounts deemed necessary to repair damages inflicted upon the venue by Client and/or Client’s associates, guests, invitees, contractors, vendors and all other persons whatsoever who enter the venue during the rental period, whether or not such persons did so with Client’s knowledge or consent. Security Deposit will cover any fees due to late checkout, additional cleaning fees, and other expenses that may be incurred by The Community Shared Space caused by individual booking the venue, and/or their guests, vendors and any other person and/or pet during the time booked.

Membership: Given the limited number of memberships we allow, memberships are not refundable or nontransferable. Membership cannot be canceled early for a refund. Bookings: Refunds for meeting and workshops is provided 180 days prior to booking date. For events, such as weddings, baby showers, birthday party may be cancelled up to 180 prior to reservation date to receive a refund.

All events that are open to the public require approval from The Community Shared Space prior to being allowed to be hosted on the premises. Public events require additional deposit, and event insurance.

DO NOT LOCK THE DOOR ONCE INSIDE. DOING SO WILL ACTIVATE THE ALARM. To UNLOCK the door, enter the 4-digit coded provided. To LOCK the door, press the “lock” button on top of the keypad numbers.

Access to The Community is provided via a Smart Lock. At the time of booking your reservation an access code will be sent to the email/text provided. The code will provide the ability to unlock the door only on the date and during the times of your reservation. Please do not share the code with anyone as you are responsible for any damages to the premises during the period of the booking.

Check In: Access to The Community will be made available at the start of the booking time though a code provided at the time of booking. Please be sure to check the premises upon arrival for any damage to the floor, walls or furniture, issues with lights, or audio/visual equipment. Any damage should be reported immediately via email to us at alex@bookthecommunity.com.

When booking The Community make sure you allow yourself enough time for setup and for teardown of tables and chairs, cleaning and removing all personal belongings from the premises. Please be sure to vacate the space by the time your reservation is scheduled to end and return the premises in the same condition as it was when checking in. In the event the premises are not returned clean, or resources are not as when checking in additional cleaning fees may apply. Any additional time after the end of the reserved time will be considered a Late Check Out.

If the premises are still occupied by you or your guests after the end time of your reservation a $100 fee will be charged to the card on file. An additional $50 will be charged 30 minutes after and an additional $50 will be charged every 15 minutes until the premises are vacated.

Please remember to always return the space clean and organized. It helps us keep our costs down. ​ Upon arrival at The Community please check and take pictures of any issues you see and email them to bookings@bookthecommunity.com. Setup and teardown are the responsibility of the individual booking The Community. Light cleaning of work areas and floor are the responsibility of the individual booking The Community. Removal of food and/or food stains, water and/or beverages spilled on the floors are to be cleaned by the individual booking The Community. Turnover of floors that are not vacuumed or have food/beverages will incur a cleaning fee charge of $150. This is applicable to caterers using an area for setup and serving. Please be sure to make your caterer aware that they should cleanup their area of use to avoid additional fees. All trash must be collected, properly bagged and removed by the client (renter) or the caterer and any vendors. A minimum of $150 cleaning fee will apply if The Community is not returned clean, teardown is not completed or due to damage.

Please remember to always return the space clean and organized. It helps us keep our costs down. ​ Upon arrival at The Community please check and take pictures of any issues you see and email them to bookings@bookthecommunity.com. Setup are the responsibility of the individual booking The Community Shared Space. Teardown is completed by The Community for items owned by The Community. Any 3rd party items are not included in the teardown and individual booking The Community will incur a Late Fee until such items are picked up by 3rd party. Decorations are not removed by The Community and are the responsibility of the individual booking. A minimum of $150 fee will apply if teardown is not completed or due to damage.

The cleaning fee is based on type of use, number of people in attendance, public or private, and food, beverages and alcohol. Minimum cleaning fee is $25 per booking and up to $300 depending on the type of event. Please contact us for your cleaning fee amount if you're booking a "Special Event" not via our calendar portal for meetings.

The Community provides several resources, tables, chairs, Smart televisions, projector, smart lighting and soundbar. Resources are provided as-is and we make no guarantee to their availability, or condition. In the event a resource stops properly functioning, to the best of our ability we will troubleshoot the problem in a timely manner but make no guarantees that the resource will be repaired during your booking time.

The Community provides 6 foldable tables for use when booking the space at no additional charge. The use of moving, setting up and putting away the tables is the responsibility of the individual booking the space. A minimum fee of $150 will be charged.

Provided to our members are 2 smart televisions, 1 projector with 110” screen and a sound-bar. The smart televisions and projector are compatible with most Mac and Windows operating systems depending on version. We make no guarantee that the resources made available will connect to user’s device. The Community Shared Space does not provide training or technical support, other than that to our resources.

Removal or tampering with furnishings that are permanently mounted at The Community is prohibited. Below is a list of actions prohibited: Smart Televisions: Removal or adjusting the positioning is prohibited. Dry Erase Boards (glass): Removal is prohibited. May be covered without using adhesive or attachments that may scratch the surface. Mirror: Removal is prohibited without prior written permission. Sound-bar speaker and PA system. Light switches. Decals and notices. Doors. Lights. Projection screen. Flower wall, including individual flowers.

You can bring your own prepared foods to your booking. Keeping your food warm Chafing dishes may be used in accordance with local fire code. If using chafing dishes or other means to maintain food warm additional insurance may be required (please see Insurance Requirements).

You can select a caterer we work with or hire your own. Hiring your own caterer The caterer you hire must be licensed and insured. A certificate of insurance must be provided by caterer. Please visit https://www.thecommunitysharedspace.com/insurance for insurance details. All items brought by the caterer must be removed prior to the end of your booking end time or individual booking The Community will incur a Late Fee. Caterer must adhere to the same Cooking Guidelines.

Cooking is not allowed. The Community Shared Space does not provide a kitchen or can it be used as a kitchen. Sink and water are not provided. Use of propane is prohibited. The following items are prohibited and not allowed to be used within the premises of The Community Shared space. Portable grills Portable countertop burners Countertop ovens Hot plates Toaster ovens Air fryers Sandwich pressers Griddles Other types of portable cooking devices

For your booking to be deemed a "private event" to be able to serve alcohol without a permit all the following requirements must be met. The event is private, i.e., bona fide guest list restricts access to invited guests only and no members of the public can attend. The host (you) are providing all of the alcohol. All drinks are complimentary, i.e., hosted bar. There is no admission cost for the event, i.e., no ticket price, donation, or door charge, no food charge. Additional Requirements A deposit will be required. Provide insurance, see below "Insurance Requirements", Alcohol must be consumed within the Space and may not be consumed or taken outside the space

Event use of the Space during booking that is open to the public, regardless of an entry fee, donation, charge, or barter, where alcohol is served requires an ABC permit, insurance, and a door person to be present to verify attendees’ age. ​ Obtaining an alcohol permit Please visit the California Department of Alcoholic Beverage Control (https://www.abc.ca.gov/education/rbs/) Most individuals or businesses do not qualify for alcohol permits. For your open to the public event consider sponsoring a registered nonprofit organization that may be able to obtain a permit. Additional Requirements Provide alcohol permit at least 48 hours prior to start of event. Provide proof of TIPS certification. Provide insurance, see below "Insurance Requirements", A deposit will be required. Alcohol must be consumed within the Space and may not be consumed or taken outside the space.

Use of cannabis or related products within the Space for a meeting, workshop, seminar, or event must meet all of the below listed guidelines, without exception, to be deemed allowed. ​ Provide cannabis license and business information by company / individual booking the Space as required by the BCC (https://www.bcc.ca.gov/) Smoking or vaping within the Space, or within The Barnyard grounds and premises is not allowed and will force immediate termination of event. Consumption of alcohol and smoking tobacco are prohibited by host or guests and will forced immediate termination of event. Commercial liability and event insurance naming AROpr LLC / The Community Shared Space. The event must be private, i.e., a bona fide guest list restricts access to invited guests ONLY. No public access to the Space. No direct or indirect sales of cannabis, i.e., no ticket sales, donations, door charges, or weed costs – all cannabis must be complimentary and provided ONLY by the host. The Community Shared Space is not required a BCC license or permit, i.e., the venue is not an establishment that regularly sells cannabis such as a dispensary or distributor. A deposit will be required.

Membership fees 12 Month Membership: $720 ($60 per month paid annually) 6 Month Membership: $576 ($70 per month paid bi-annually) 3 Month Membership: $240 ($80 per month paid quarterly) *Nonprofits receive 20% off 12-Month Membership and 15% off 6-Month Membership and 10% off 3-Month Membership. Nonprofits must be a tax-exempt organization registered with the IRS and searchable via this database: https://apps.irs.gov/app/eos/

Member Hourly Booking rates 12 Month Membership: $10 per hour 6 Month Membership: $20 per hour 3 Month Membership: $30 per hour Nonprofit Member Hourly Booking rates 12 Month Membership: $10 per hour 6 Month Membership: $15 per hour 3 Month Membership: $30 per hour

Member Credits per Billing Cycle 12 Month Membership: $30 monthly credit (Weekdays 2 hours and Weekends 2 hours included per month, nonrecurring) 6 Month Membership: $30 monthly credit (Weekdays 1 hour and Weekend 1 hours included per month, nonrecurring) 3 Month Membership: No monthly credits included. Credits are nonrecurring and can only be used during the same month. Credits are not transferrable to other members, or redeemable for cash value.

4 hours of booking time per 7-day cycle. If more than 4 hours of booking time are needed within a 7-day cycle, please contact us for scheduling availability.

Since The Community offers a low-cost venue for meetings, workshops, seminars, and events, we want to make sure that we allow all members to have equal access. Bookings are limited to the following: Members are limited to a total of 8 hours of booking time per billing cycle. If additional hours are required, please contact us for approval prior to booking. First 6 hours during a billing cycle: Members can book at their discounted rate. Second 6 hours during a billing cycle: Upon approval from The Community Shared Space at a reduced rate of 50% the current non-member weekday or weekend rate. Third 6 hours during a billing cycle: Upon approval from The Community Shared Space at the current non-member weekday or weekend rate.

Members can reserve The Community in advanced depending on their membership plan. All advanced bookings must be pre-paid at the time of booking and credits for the advanced month cannot be pre-applied to pay for booking. 12-Month Memberships: Up to 6 bookings within 24-week period to not exceed the allowed booking frequency. 6-Month Memberships: Up to 3 bookings 12-week period to not exceed the allowed booking frequency. 3-Month Membership: Up to 2 booking within 8-week period Exceptions: Nonprofits and organized groups may be exempt from some booking frequency and advance bookings. Please contact us for details.